Minutes- Board Meetings

JAN 2017 BOARD MEETING

BOARD MEETING Friday, Jan 13, 2017 1 o’clock p.m. Meeting called to order: 1:05 p.m. Quorum established (Stanley, Tommy, Jason) Building permit enforcement: Motion to double building permit fee for anyone who starts construction without first obtaining a permit and buildings will be required to display a permit approval made by president, Stanley Kazwell. Motion was then seconded by Tommy Swiderski, treasurer. Unanimous vote to pass motion at 1:21 p.m. Enforcement of deed restriction violations for certified letters already sent: (Debbie Snider) Motion made by Tommy Swiderski to give until the 20th (Jan 20, 2017) for extension on Snider’s property clean up. Jason seconded the motion. Vote passed unanimous at 1:37p.m. (Richard Tyler)Motion made by Jason to follow thru with clean up if not done by 15th (Jan 15, 2017) for Richard Tyler’s yard including all trash and car(s). Tommy seconded the motion. Vote passed unanimous at 1:45 p.m. Have courtesy letter sent today(1/13/17) with friendly reminder to clean by 15th put on his property. (Rebecca Barker) Stanley made motion to remove building and send the bill to property owner pay payment. Jason seconded the motion. Vote passed unanimously at 1:49 p.m. (Sarah Greer) Stanley motioned to notify her that she has ignored our request. Give 7 days from Jan 13th for response and then will turn over to attorney for further action. Jason seconded motion. Vote passed unanimous at 1:53p.m. (Shelly Beard) Shelly made the comment after receiving certified letter, “We are taking care of that!” Stanley made motion to clean her yard, per her certified letter, and have vehicles disposed of legally if not done by the 15th (Jan 15, 2017). Tommy seconded the motion. Vote passed unanimously at 1:59 p.m. Vendor Policy: Tommy express how the POA needs a vendor policy to go into effect to see where we can get the best quality supplies for the best prices. Vendor policy pending to be written by Tommy. Monthly Payroll: Our water operator and sewer operator to discuss details of contracted price on a yearly base and not a daily/weekly base. Road Maintenance: Started fixing the roads and started with Oarfish with 3 inches of road base. Need rain to complete and set the gravel. Stanley motions to look into getting/renting a maintainer to get roads crown with idea to put tar and chip road cover to protect it, in the meantime patching up holes that are really bad and muddy. Tommy seconded the motion. Vote passed unanimously at 2:18 p.m. TCEQ: Reviewed last meeting minutes summary, pending approval. Have the office set up a meeting with Mercer to go over new set of rules the POA falls under with TCEQ to make sure we are in 100% compliance and to make the community well aware. Make follow up call with Tom Chandler Monday. Swimming pool resurfacing: Previous conversation with Dale Porter, Secretary, to have community pool resurfaced. Follow up with Dale about details. Mowing: Hired new maintenance for mowing and will get back to original mowing schedule. Other Maintenance Issues: The office is receiving a lot of work orders for water leaks and water/sewer installs. “Danny, Ron, & Greg are doing and outstanding job working together to get those down in a timely manner. Stephanie and Candice, in the office, are doing a great job with making sure they stay on top of the work orders and helping follow thru with the tasks. Stephanie has even made me fill out a work order for a job I turned in,” Tommy Swiderski Cook Off Details: Cook off details are underway. Possibly Fri, April 28th and Sat April 29th. Next Annual Meeting: Next annual meeting to be announced. Audit currently in progress. Meeting adjourned @ 2:35 p.m.

Board Meeting March 19, 2016

Tri-County member Meeting

March 19, 2015

At community center - Call to order 1:10pm

Pledge of Allegiance by Jason Hahn

Invocation by Sanjay Thompson.

Opening remarks by Jason Hahn

A member asked if Jason could introduce himself and another member Jack, asked if he could introduce the board members since he did not know who they were. Then Jack proceeded to say that board members were serving without being elected and how he had been attacked by the Bocachica News because he and the past board members were doing the same thing, and the present board members are being appointed without election. He said he had no problem with Tommy being on the board and wanted to know how the others got on the board. Tommy , Sanjay and Jason said how they each became board members.

Reading of the Last minutes- by Jason Hahn

Treasurer Report-.by Tomy Swiderski one page print out giving balance in accounts and the expenses which was passed out to the members prior to the meeting, was discussed, also explained $78,000 presently in accounts will be to utilize when funds dwindle over the next few months. Question was asked about the audit. Tommy explained we had to work on past accounting and as such the dates are not known yet but the audit will be done in May of this year.

Old business/ new business- Old business Jason said was the Dog in the pool and the visitors in the pool and the issue was settled at present.

A member asked if the next election will be in August and Jason said yes. Then this same member asked if the elections would be set-up so that Stanley with all his votes can be reelected. Jason said elections will be held according to the bylaws. Jack asked if the bylaws were voted in and Jason said yes and Jack wanted to know if all was legal and another member asked if the bylaws can be amended and Sanjay said how the bylaw committee had worked together to amend the current bylaws and it was presented to the board, and the board sent it to the attorney who made the necessary changes to reflect the amendments made by the 84th legislative session of the Texas congress, and this was also the reason to delay the meeting till October instead of August 2015, there were no comments. Jack said he was on the bylaw committee and resigned.

For new business Sanjay gave an update of the TCEQ enforcement cases; do not flush wash cloths down the toilet and how the pumps break. Debbie asked about the WSC project and Sanjay said it will be looked in to after we obtain our sewer permit. Also Sanjay said please

notify the office if a water and sewer break is detected, or call the POA emergency number if no response, please contact Sanjay and she will get the information to the maintenance crew. Sanjay also spoke about sewer spills how they are reported to TCEQ within a 24-48 hour window and the area is de-sanitized according to TCEQ requirements.

For new business Jason said the mowing will be carried out according to the description given in the news letter. A member said he had deep ruts on his property and he has to use a weed eater since he is not able to use his mower. Another member wanted to know if he could be notified every time the POA is fixing to mow his property, Jason said we will not be able to notify members, that the notification was the one included in the news letter. Another member said can we hold off the mowing till after the drew-berry season, Jason said we will have to check into it.

For New business Jason said the fish cleaning station and the Pavilion will be completed by the 15th of April, in time for the Cook off. There were no flyers for the cook off available but Jason said the information will be at the office and also at the Fishville store.

Jason said BCBC was still raising funds for the Lighting of the pier and the St. Patricks day celebration scheduled for the evening. A wine basket was being raffled and Dianna said the raffle tickets were available at the meeting. A member said the boat ramp needed lighting and Jason said the board was working on it.

Volunteer award Presented by Jason to Bob and Dianna for their dedicated service to this community Jason said how tirelessly this couple has worked for this community and how they continue to dedicate their time and effort to make this a better community for all of us.

Jason opened the floor for any comments or concerns and then he made final comments, also thanked the members for their participation before adjourning the meeting.

Meeting Adjourned at 02:10pm.

Board Meeting Jan 19, 2016

Present- Stanley Kazwell, Dale Porter, Tommy Swiderski, Jason Hahn, Sanjay Thompson 10 AM Meeting called to order Property owner letter.- In several email blasts to multiple community members, a TRICOPPA property owner alleges the board never responded to a letter sent (10-24-15) to the POA attorney and board members. In fact, after consultation with the attorney, ample time was given for the board members to individually investigate the accusations made. On December 17, 2015, the board responded to the letters 2 authors. It informed them that the accusations were found to be without merit. The complaining property owners email blasts also states that the 10-24-15 letter requested a meeting with the board. In fact, the letter contained no such request. Decision to meet in executive session The referred to letter and email blasts is just a small part of the large volume of letters and phone calls generated by this particular property owner. To protect the POAs viability, the board has endeavored to limit the high cost of attorney involvement in each of these matters. The sheer volume of letters and phone calls with exaggerated claims, accusations, threats, and characterizations could cost the POA anywhere from several thousand dollars to several tens of thousands of dollars. This policy of limiting attorney involvement may need to be amended. The board has agreed to meet in executive session to discuss this ongoing problem at a time and date with is yet to be announced. TECQ report from Sanjay We have 4 enforcement cases that are pending all documentation has been submitted. The docket 2015-0761-MWD-E is still pending for the permit due to public comments, the mistake is that the permit was not renewed in a timely manner. Finance report from Tommy- Tommy was named treasurer after the last meeting and has been involved very much. We have a total in the accounts of 83,739.05. Lot fees amount is this billing cycle from November and not from January 2015 P & L Net income 75,270.91, January 2016 net income is 15,059.82 for details please check the P & L print outs. Audit will bring light the issues that we are facing with the old financial records. Stephanie says 2013 and 12 is not yet completed and there is a 30,000/- gap we are trying to find resolution from those past financials. Also, Stephanie is trying to get a date certain for the audit. Lot grass cutting parameters, members letters regarding lot mowing The rollout of the lot mowing program could have been a bit smoother but the vast majority of the property owners are favoring the program. A few complaints and some communications of support with constructive criticism have been received. The majority of letters, emails, and phone calls have been very supportive. One letter received complained about trees being cut down but no board members were able to confirm the charge and the correspondence was addressed. An audience member asked if the people are supposed to pay and the answer was yes and if they dont pay a lien will be imposed. The board looked at the parameters for grass mowing from the Cape. Motion gavel handed to Jason motion by Stanley, who made a motion to adopt the wording from the Cape policy with some adjustments made, We will mow up to 10 months in a year and suggestions for as needed was noted as well. A schedule will be included when the lots will be mowed. Details were discussed on the break down and the mount was set for 40/ cut. We will notify all lot owners we will be mowing. Motion was unanimous. Re-coating pool Motion by Tommy to check the issues with the pool by Stephanie, contact Jason Mikeska and others to get a price. Second by Jason, unanimous in favor. Truck Put a sign to sell and we need a truck. Motion to purchase a truck by Tommy, check the cost, monthly installments or how we are going to get it, Dale to talk to Palacios Auto or we can go to the auction. Not to exceed 5000/-. Second by Jason and unanimous. Bank account signatures- Dale to sign the paper for the signatures. Schedule membership meeting- Semi-annual meeting to be scheduled in March 19, 2016. Water Supply Corporation Background for the WSC was discussed by Stanley and updated Jason and Tommy with what a WSC is about. We postponed discussion with the membership at the next meeting. Tommy said MUDDs are highly regulated, possibly government regulated. Dale said Lolita had positive response, Stanley said Cape had a positive response with the WSC. Jason and Tommy will be e-mailed the WSC pkt and the subject will be revisited after their review. Electric/lights for pier- Donations and volunteers for this project. Dale to get prices for the flood lights and the fishing lights and report to the board. Fish cleaning station- Trying to find someone to build the fish cleaning station, Dale suggested a volunteer day for members to build it. Jason Hahn and family will donate the metal and also donate a 4 gate. Color to be decided by the BCBC. Stanley to discuss with Mike Watson and will get with BCBC to schedule a work day. Pavilion- The Jason Hahn family will donate material and the POA will do the footings, pending Jasons schedule Boat ramp lights- Pole needed and light to be fixed. Dale to do the pricing and report. Fill for seawall- Stephanie to check the prices for any type of material. Privacy fences Variances for 6 privacy fence in the back yard will be approved on a case by case bases. Fema does not have any issues with privacy fence as long as water flow through it as per Lori McLennon. Deed restriction states 5 and chain link but the board continues to approve picket fences up to 4 as was approved by previous board members several years before. The privacy fence variance will, however be approved application by application with care being made not to obstruct anyones view of the water. Stone needed on certain roads- Lady Fish, Ore Fish, Turpin, Porpoise, Red Snapper are some of the streets. Brenda to report on the ones that are the worst. Cook-off at park Jason, Stanley, BCBC, Arney April 29-30, Motion by Tommy, Jason seconded approved unanimously. Sewer plant tank was only painted it needs to be repaired and braces put on- Sanjay to get some estimates and present to the Board. Lift station need to decide what is going to be done, gravity system or 2nd pump First we can get the cost of the gravity system. Board to see if an engineer can gives us more insight of the system. Blue rings in section 4 needs to be covered with dirt To stop rain water encroach in to the section 4 sewer system office to schedule. Sewer and water charges for new connection need to be changed, who is paying for sewer pump replacement and repair We need to check the actual cost of sewer and water by Tommy. The cost gets out of control when the lines are not present and new lines need to be set up. By laws- were recorded and recorded copies are now available in the office. Regarding the need of a lift station needed in section 7 Tom Chandler said it is not necessary and cannot be put in without TCEQ approval. Can a 2nd tank/ is it needed, be inserted next to the sewer pump behind the office to accommodate RVs dumping 60 gallons of sewerage at a time Not economical. Holes by the boat ramp need to filled Will be scheduled by the office Several culverts need to be placed for water drainage and its time to clean out the ditches to enable water flow. Need culvert at barn- We will purchase a culvert for the barn, Stephanie to check the size of the culvert and the County will put it in. We can purchase the culverts and replace. Water flow restriction ditches will be. Now that the pier is done we need to raise funds to re-vamp the water and sewer system We will table and bring it up at the next time. Collection of lot fees by 3rd party company- Do we pay the amount the company says we owe. Is this Company useful? Tommy will research further and report. Meeting Adjourned at 12:47p, motion to adjourn and seconded by Jason, unanimously accepted.

Board Meeting July 26, 2014

The board met in executive session for a budgetary and operations discussion. President Stanley Kazwell, Vice-president Karen Jacobs, and Secretary/Treasurer Dale Porter met with Sonya Brown of Houston based Marshall Management a community and development management company that works homeowners associations. After the executive session the board gave a summary of the meeting. Sonya Brown did a preliminary review the books and confirmed what another professional had told us, the books for the last several years are in total disarray. While a lot of positive work had been done by Becca, a lot more was needed to put them in order. The board has contracted with Mrs. Brown at half of her standard rate, to further assess the books and to act as a consultant and help get the books of the POA in order. The ultimate goal is to set the association on a more professional path of financial and management responsibility. In the coming weeks she will continue her review, work with Becca and report back to the board. Mrs. Brown also agreed to defer her compensation for a few months until the POA can more easily handle it. In September, with the benefit of Sonya Browns report, the board will work on, and establish a budget for the coming year. The board also agreed to direct Becca to immediately send out collection letters for all accounts in the arrears for 2013 & 2014, and to automatically do the same each and every March 1st of each year. This action shall include many people who had not been billed for their fees in recent years due to being removed from the POAs property owners rolls. While many have been restored to the rolls, many are still missing. The POA office staff has now received a property owners listing from Jackson County and will use this to secure the rest of the property owners information. In an effort to decrease current operational costs, the summer schedule for the office will be as follows: Open Monday, Thursday, and Friday closed Tuesday and Wednesdayuntil further notice. Also, in an effort to bring costs in line, the board has shopped the comprehensive insurance policy carried by the POA which currently costs in excess of $15,000. After consultations and a tour of the community, Dale Porter reported that he believed it was possible to save as much as 50% of this cost. A local insurance professional is set to report back with the goal of have the POA newly insured by July 31. Since he was the only person who sought to qualified for the position of Secretary Treasurer, Dale Porter automatically becomes the elected officer for that position. The board agreed to immediately appoint Dale Porter as the Registered Agent for the POA and to direct Becca to register him as such with the Texas Secretary of State and Jackson County. The board members also voted to expand the membership of the board to 5 as is their power to do under the bylaws. Nominated to the two new director position were Michael Watson and Laurie Hall, they were unanimously elected. It is the intent of these additions to have help shouldering the increased responsibilities of the association as the board endeavors to continue along the ambitious course of community revitalization. Next on the agenda was the commercial parking lot proposal by the House of Hope, which was requested to be revised at the last board meeting. Stanley Kazwell repeated his statement from the last meeting that he would not participate in any votes concerning the project to avoid any possible conflict of interest since he was a property owner in that area. He also suggested that the two board members consider taking up the measure at the next board meeting when the two newly appointed board members could participate. Dale Porter and Karen Jacobs discussed the matter and mutually agreed that it would be better to have the issue looked at by the expanded board. The new shower construction at the fishing pier has been started and the board was hopeful that it would be finished in August. By a vote of 2 to 0 a new collection program was also established that would waive all late fees for any members in the arrears who agreed to work out a payment program. Interest would be waived if the delinquent property owner would pay the debt in full but the interest would remain in effect if payments are NOT paid in full. Mr. Kazwell abstained from the vote. The next board meeting is to be held on August 23, 2014 at 9 a.m. The annual membership meeting is to be held at 1 p.m. on the same day. The meeting was adjourned

Board Meeting June 13, 2014

Friday June 13, 2014 at 10:00 am the board meeting was called to order and the meeting began in executive session to discuss ongoing issues with water operation. Decision was made to request a more detailed bid from the current operator as well as to solicit bids from other area operators. A letter will be sent out. It was decided that because of ongoing issues with another contractor, that their services would from now on be used as an option of last resort. A couple of property owner issues were also discussed and a decision reached. The executive session concluded and the open session began.

A summary of the executive was presented in the open session.

A decision was made to construct showers adjacent to the existing restrooms at the pier. This will utilize an existing building currently used for storage. The old bath house will be turned into a workshop/storage area. Any usable fixtures will be utilized in the new shower construction. An agreement was reach with Charles Thompson to exchange surplus metal from the plumbing and electrical work. Otherwise, the work will be an in-house project. Work is to begin next week and is considered to be top priority.

Discussion regarding hiring a POA attorney, Karen Jacobs was tasked with this.

A discussion regarding the status of the audit was had. As previously stated, the CPA firm Baker & Stogner said the records from 2010 - the first half of 2013 were in total disarray and had to reconstructed before they would even give a price on the audit. The office staff has made great headway on getting those records in a condition which allows them to be audited. They should be done within the next week or two.

A proposal to develop the commercial made by the the Church of Hope to develop the parking area was deemed to costly and ambitious. A scaled down proposal was requested by the board.

A decision was made to have Dale Porter shop and compare with the existing POA insurance which is up for renewal.

Next board meeting was set for July 26th at 10 AM. Meeting was then adjourned.

05/22/2014 Board Meeting

On Thursday May 22, 2014 a Board Meeting was called to order at 10:00 am

Becca Barker gave a report to the board, The new POA personal, John Melancon and Nicloe Koceruk are on track,each working out well so far. Board members discussed the April 21 letter stating that Johnny Lloyd took over water from Tom Chandler May 1, (Chandler still is the wastewater operator) Challenges concerning the changeover were discussed and it was decided to ask Johnny Lloyd to meet with the board today to get us all on the same page. Difficulties with another contractor was discussed and it was decided that he would be phased out. The downfall maintenance done was also discussed and decided that it was of high priority. Computer problems in office will also be addressed by hiring someone to get them all working and talking to each other.

Discussion was had about the frustrations caused to the board by the chaotic state of past records with include but are not limited to the following:

Purged property owners: Approximately 300 people and lots were systematically removed from the accounting rolls of the POA between 2010 and 2013 and thus were not able to be billed. As these people and lots are added back into the system they are being billed and many are paying. There is still a large number that need to be added back in. Because of the magnitude of the job, the tax collectors office has been reached out to. In June, the county tax office will get us a list of all property owners so that we can finish adding lots and owners back into the rolls and get them billed.

The disarray of the accounting has also stymied attempts to have an audit. While the records for latter half 2013 and forward were auditable, the previous years were not. The records were reviewed by a CPA who stated the accounting for 2010 2013 were unauditable in its present condition. We said he could tell a lot of work had been done to correct the problem but that much more needed to be done. Office personal is trying to find someone with more Quickbooks knowledge to get them into auditable condition. Also, we are looking into getting Quickbooks training for our existing office personal. It was agreed that setting up online banking would also be helpful for record keeping and enable board members to each keep a closer eye on what is going on. Because written minutes of past board meetings were never made available, recordings of past board meetings to be given to Nicole to type out the summary of the actions taken. Annual meeting will be held on August 16, (later changed to August 23rd) board meeting at 9am and membership meeting at 1pm. Further discussion was had regarding the difficulty the board has had in obtaining an audit and the importance of getting it done. Nicole is talking to a retired accountant about putting the books in order. Discussion was had about possibly getting someone to just take the bank statements without using Quickbooks. Karen asked that this person call and talk to her and setup a meeting. Bottomline of discussion was that we all just want the audit to be done ASAP and will do what needs to be done to have it happen.

Discussion was had about the importance of a setting up a budget to use as afinancial planning guide. The board wis directing Becca to provide a 2 year history of expenses so we can start establishing a budget.

The board met with Johnny Lloyd. Johnny Lloyd stated that nothing had changed since he took over from Tom Chandler. Johnny said he would sit down with Becca at the end of the month and go over the report that needs to be done. We discussed that we felt that the paperwork he gave to Becca was a lot to be suddenly giving her without any training and maybe we should ask Tom Chandler to sit down with Johnny and Becca. He stated that it was not as difficult as we were thinking and he thought he could get it done himself by sitting down with Becca. Johnny stated he didnt know Tom turned the responsibility of water to him yet, we told him he had and asked him to do what was necessary so that we stay in compliance. He agreed to do so. He state that he believed all he had to do was start putting his license number on the monthly reports but he would make certain. He was also asked to give us a copy of his license. We asked him to present something in writing and we would go back and forth in working out an agreement. His agreed pay for his license and his previously contracted duties is $1,100.

The next board meeting was set for June 13, 2014 at 10 am. Meeting was adjourned

Re: Board Member Adding New Board Member

Minutes from Board Member Meeting

On Thursday, May 16, 2014, at 10:00 am a phone conference meeting was held by Tri-County board members Stanley Kazwell & Karen Jacobs to official add Dale Porter and to appoint him to the position of the interim position of Secretary Treasurer . Dale Porter was also added to the checking and savings account. A board meeting was then set for Thursday May 22, 2014 at 10 am. Meeting was adjourned at 10:17 am

Board Member - Resignation of Secretary/Treasure Position

On Thursday, May 8, 2014, a phone conference meeting was held by Tri-County board members Stanley Kazwell & Karen Jacobs to discuss the resignation of Treasurer Vicki Grimes. It was mutually decided to offer the interim position of Secretary Treasurer to Dale Porter and to appoint him to the position if he accepted. On Friday, May 9, 2014 Dale Porter accepted the position.

Board of Director's Meeting - November 3, 2013

A special meeting was held at 11:00 am for new board members to discuss several important issues with the Tri-County POA. The meeting was open to the property Owners that wanted to attend. The following matters were discussed:

Reviewed rules of open board meetings. Stanley recorded meeting.

Stanley listed his main goals for upcoming year:

Reform the governing process

Increase board members number from 3 to 5

Streamline building approval process

Revamp the by-laws

Honor the rights of community members

Increase curb appeal

Get more community involvement

Kick off the Beautification committee

Assure the financial soundness of the POA

Vicki gave treasure's report and answered questions to past practices and current practices

There are no loan payments

Very limited amount of money - end of the year and more people are waiting to pay dues

We were taking loans from maintenance for water/sewer by borrowing lump sums and keeping track by spreadsheet. Usually over the winter, we has less leaks and we were able to repay the money to Maintenance. Since the computer crashes, the practice was changed with the numerous office personnel changes to jut writing checks out of the maintenance account for water/sewer and keeping track on spreadsheet.

*Motion was made, seconded and carried to return to the previous methods of borrowing from the maintenance account by lump sums instead of individual checks. And 2 members will approve and document decision to borrow.

*Motion was made, seconded and carried to maintain at least $2,000.00 in the saving account so Tri-County payroll could be made until the end of the year.

*Motion was made, seconded and carried to het an audit trail printed from current accounts

*Motion was made, seconded and carried to het a certified public accountant to conduct a complete audit of the books for the last two years.

Discussion and agreements:

All board members have the right to see all work done by the POA, but they will not be showing incomplete or unapproved work to the public until it is approved.

Get QuickBooks fixed

Try to get members requested info to them as soon as possible to stay within law

Members need to follow proper protocol to get questions answered

We need to respond in 10 days or send a letter explaining why we could not and allow us 15 more days to complete request

At lease two board members must have a conversation before decisions are made. We will try to contact third. If unsuccessful, 2 board members may make the decision. Will try by email and phone. The third board member will be informed and kept current.

*Motion was made, seconded and carried to incorporate new laws into the existing by-laws. Upon completion, we will have the lawyer look at them for content and language. We can only incorporate the new laws. All other changes must be brought before a quorum of total members to review and pass per by-laws. Karen and Stanley will attempt the rewriting and Vicki will help with the review upon completion.

*Motion was made, seconded and carried to form a committee to review and make recommendations for amendments for the bylaws. announcements will go out via Website and Sonny's newsletter asking for interested volunteers. When all volunteers are identified, 10 names will be drawn out of a hat to form the committee. Once the committee is chosen, they will choose their leaser out of the team.

*Motion was made, seconded and carried to continue the practice of having one signature on payroll checks is necessary. If there are 2 board members, then there will be 2. All other bills will be signed by a present board member and then mailed to Vicki for approval, signature and mailed out. The checks will have the bill attached for proper identification and perusal.

*Motion was made, seconded and carried to allow Lori McLennan from Jackson County Permitting, Inspections, and Floodplain Administration to speak.

She said that the Bathhouse/sewer system on Section 2 was condemned and had to be completely replaced. Bathhouse is to be locked out until settled to the county's agreement. The fine is $500 per day of non-compliance and we will owe $1500. The members will have a telephone conversation to determine a go forward plan.

*Discussion and agreement to have the annual meeting on March 1, 2014 at 1:00pm. An executive session will be held at 11:00 am for the board members.

Motion was made, seconded and carried. Discussion was held in regard to picket fences for the community. Will have the amendment committee look at the item. Until then a waiver can be requested for an individual to add a picket fence to their property (4' in front yard and 4' in the back yard) and all proper applications, drawings, etc. must be submitted. Jackson County informed the board that all fences, additions, structures ,must be approved by the Jackson County and have the proper permit.

Discussion was held about member who are not in compliance with the bylaws:

Additions

Improper driveways

Illegal sewers

Dumping

Size of inadequate sewer system

Any other violations

Decision was made to have meter readers look for such violators and make a list so we can work with the members to obtain compliance wih the bylaws and county.

Beautification committee must pay for RV space for rally to obtain electricity for their electrical needs for the lights, band, ect.

Beautification committee will be self funded and they will maintain plants by watering and weeding. There will be no costs to the POA for projects.

Board will continue to work and talk about the future plans for the properties.

*Motion to adjourn the meeting, seconded and the meeting was adjourned at 12:30 pm

Stan Kazwell- President

Karen Jacobs - Vice President

Victoria Grimes - Secretary/Treasure

Adding of New Directors

The meeting was held at 405 Main Street, Palacios, TX 77465 at 11:10 am on Thursday, October 17, 2013. The reason for this meeting is to expedite the changing of the signers on the Prosperity Bank accounts in order that Tri-County employees can be Paid on tomorrow and handled other banking business as deemed necessary.

Karen Jacobs, Stanley Kazwell and Victoria Grimes (via conference call) were present for this meeting; therefore, a quorum was established. The purpose of this meeting was to discuss the adding of new directors and dropping of old directors on the Prosperity Bank accounts. New Directors, Karen Jacobs and Stanley Kazwell are to be added to all Prosperity Bank accounts and David Anthony and Jack Lindemulder are to be removed from the accounts as authorized signers.

The adding of the new directors was approved unanimously and the meeting was adjourned at 11:22 am.

The following minutes are true to the best of my knowledge.

Stanley Kazwell, Jr - President Date: 10/17/13

Karen Jacobs- Vice President Date: 10/17/13